Buckinghamshire Short Mat Bowling Association


 Buckinghamshire Short Mat Bowling Association

Minutes of 2019 Annual General Meeting

Date 8th May 2019 Venue: Haddenham Village Hall

Present: 21 People

Beacon: Linda Coker Wendover Dark Greens – Doris Brooks

Wendover Light Greens – Brenda Harrison

Haddenham Blue: Brenda Gander, David Gander, June Swash

Haddenham C: Sue Leaver, Ken Leaver, Jean LePelley, Mike LePelley, Bill Heritage

Chinnor: Ann Hine, Chris Millard

Hawkslade: Ian Forbes

Amersham: Alan Eggleton

Marsh Gibbon: Linda Thompson, John Thompson, Dave Wright

Committee: Bob Hine, Peter Coker, Malcolm Richards

1. Apologies for absence:

Brian Latham, Irene Roberts, Malcolm Warwick, Mervyn Wilson, Dave Barber

2. Minutes of last meeting 2nd May 2018

approved as a true and accurate record.

Proposer: Peter Coker. Seconder: David Gander. Unanimous vote in favour. The minutes were duly signed.

3. Matters Arising


4. Correspondence


5. Chairman’s Report

We’d like to thank Haddenham and Sue leaver for arranging the venue for this year’s AGM. We had no need for committee meetings this year, just an informal get-together to discuss the Inter County Championship squad.

It has been another year of very enjoyable bowling, with the County progressing even further in the inter-county championships, reaching the semi-finals. Congratulations to the County team members. I would also like to thank Bob Hine for once again putting a great deal of work into arranging our schedules and organising the County team. It doesn’t just happen.

In the ESMBA National championships heats we ran at Handy Cross 14 members qualified for the finals at Melton Mowbray. Well done to them. All the results are on the website.

Once again we used the same heats to decide County Champions, in a bid to attract more entrants from those who did not want to take part in the National finals (were they to otherwise qualify). It was disappointing that there is a lack of interest in the County championship.

A number of winter and summer friendly competitions were quite well attended, but depended on good support from other counties. Without their support these games would no longer be viable.

All these competitions and games are friendly and enjoyable. When we have well over 500 registered members and only a handful take part we have to wonder why. Perhaps many simply do not know these events exist or think they are too high a standard for them. We’d hope that you, the club representatives, could help by keeping them informed and, more importantly encouraging them to participate.

A lot of hard work goes into organising these events and I’d like to thank Bob Hine, Peter Coker and Brian Latham all the effort they put in. In particular, Brian for looking after membership, Peter for the accounts, Peter and Brian for the nationals and county championships, and Bob for the Intercounty arrangements, friendly games and keeping us all informed through the website.


6. Membership Secretary’s report

Report submitted in his absence:

Numbers - Clubs constant at 24

Player registration numbers 515 as at 31st April. (This is disappointing as we had 78 lapsed members, 1 transferring to a different county and only 38 new members and 3 rejoining, so we are currently down 38 compared with final figure for 2017/18).

Player Registration - The ESMBA Registration Secretary continues to do an excellent job and is most helpful.

Insurance - The timing of the start of cover has eased this year and newly registered players are now covered from the time I receive the registration fee rather than when the ESMBA receives the registration fee.

ESMBA Registration Fees - As I am not aware of any increase from the ESMBA (but they do not have their AGM until July) I suggested that the Total Registration fee for Bucks for 2019/20 will remain at £7 per player.

7. Team Manager’s report

Inter County games – We had yet another really brilliant and very successful season, coming top in Group A where we played against Hertfordshire, Northamptonshire and London. We were undefeated right through to the finals. We went through to the KO stages of the main competition with a bye to the quarter finals where we met Herefordshire and beat them. In the semi-finals we met Suffolk and beat them. In the final we came up against a very strong West Midlands team who had won this competition in previous years. Their Premier team were also playing in the final and so there was a lot of support for them. Every member of the team played their part and we only lost by the smallest of margins and put up a good fight to lose 17-23. I would like to congratulate all members of the Bucks squad who helped make this season one of our best so far.

Unfortunately, we are still short of players for the County squad and below the satisfactory level of 40 players. We would like to encourage others to consider joining the team, so if anyone would like to put themselves forward they will be made very welcome.

For the forthcoming Inter-County season the groups have been re-organised yet again. We now have just 4 teams in our group. We have Cambridgeshire, Hertfordshire, London and ourselves. We lose Northamptonshire and Oxfordshire which means we only get to play six games in the round robin stages. The schedule of matches has been compiled and this will be sent out to all squad members later in the year.

Summer friendlies

We played a series of games throughout the summer with a lot of support from our friends in Hertfordshire and Northamptonshire and these will be repeated over the coming months. Handy Cross is still working well as a home venue and visiting teams are very complimentary on the playing conditions.

Once again, I have organised a series of friendly competitions to run through the summer months. The first one was on Sunday April 21st when 36 players took part in an Australian Pairs competition. This was well supported by Hertfordshire players, without whom it would not be economically viable to run these games. The next competition is on Sunday 26th May and is another Australian Pairs competition.

Please continue to support your County and join in with all the activities available to you as registered members of the B.S.M.B.A.

Discussion -  There was some indication that people are put off the County team and friendly events because they do not think they bowl to an adequate standard. It was pointed out that all the people who enter these events are the same people that members meet in the leagues and the JR, so the standard is the usual mixed Club level and no better. The County needs to think how they might overcome this view.

8. Treasurer’s report

The finances are in a healthy state and we do not propose any change in the County subscription. Our main expense is the National Heats and the associated Buckinghamshire Championships where entry fees do not cover the cost of hiring the bowls hall.

The accounts were offered for approval.

Proposer: John Thompson. Seconder: Ian Forbes. Vote - unanimous

9. Secretary’s report

General Data Protection Regulations: All clubs were circulated with information on GDPR and recommendations on how to apply them, as advised by the ESMBA

Safeguarding Officer: ESMBA now have imposed a condition that “Any counties entering ESMBA competitions (ICC, ICC Rinks, Nationals) are now required to have an active Safeguarding officer as a condition of entry.”

David Gander is currently our Safeguarding Officer and agreed to continue in that role.

Club representatives: If the person with whom the county should communicate in a club changes, please let me know so we can send information to the appropriate person.

Correspondence: There was no correspondence during the year and no other matters for the secretary.

As you will see the Secretary’s job is very light and we would welcome someone taking on the role, mainly to add a new person to the league committee

10. National competition and County Championship organisers

I believe all went smoothly again this year.

With the inclusion of the Bucks Championships our total entry numbers were still only 45. However as this was over 6 competitions and was mainly the same players in a number of events I am disappointed that so few of the 500-odd registered players supported these.

However, for those who did enter – Thank You Very Much.

Bob had posted the results on the Bucks website, but here is a summary

“The 2019 Nationals have now been completed and 14 players represented Buckinghamshire with varying degrees of success. We must congratulate them all for their achievements, particularly those who managed to get through to the second round or beyond, of the competitions. No mean feat as the opposition was extremely tough. One entry - the Over 55 Pairs – made it to the 2nd round of the knockout (Brian Latham and Steve McAlister).

11. Fees

£7 per registered player, comprising £3 for County and £3 for ESMBA and £1 insurance.

Proposed for acceptance: David Gander. Seconded: June Swash. Vote: unanimous

12. Election of Officers

There were no new nominations and all the current committee members have agreed to stand for re-election.

It was proposed to elect the existing committee on this basis en bloc

Proposer: Ian Forbes. Seconder: David Gander. Vote – unanimous.

The Committee members therefore for 2019-20 are:

Chairman: Malcolm Richards

Secretary: Malcolm Richards

Team Manager: Bob Hine

Membership Secretary: Brian Latham

Treasurer: Peter Coker

National Competition and Bucks Championship Organisers Peter Coker, Brian Latham 5

13. AGM Business

Three proposals to be raised at the ESMBA AGM in July are of relevance. The BSMBA has two votes and require guidance from the Membership on how to cast the County’s votes.

13a. Smooth soled shoes:

ESMBA Propose a change to the rules as follows:

“Smooth soled proprietary bowling shoes or bowling sandals MUST be worn whilst playing on the rink mat and they MUST be changed into at the venue”

This is proposed because proprietary bowls ribbed soles footwear are now permitted for outdoor bowling but could damage indoor carpet and mats.

Vote: County to vote for this change. Unanimous in favour.

13b. Ditched Jack

An ESMBA member has proposed that

“The jack may not be forced into the ditch with the first two bowls of a player in either team”.

Whilst we would not have to apply this rule, if passed, to our in-County games, it would apply to all ESMBA official games. A brief discussion was held.

Vote: County to vote against this change. Unanimous.

13c. Dress Code

ESMBA propose:

“Modify the dress code to allow black trousers, skirts, culottes rather than just mid grey”.

This would apply to ESMBA events; in-County events can be played in dress to local rules.

Vote: County to vote for this change. Unanimous in favour.

North Yorkshire added a supplementary proposal:

Remove the mid grey option in the future, say within 3 years”.

Vote: County to vote against this change. Unanimous.

14. AOB


15. Date of next AGM

Wednesday 29th April 2020, 7:00 pm, Wendover Bowls Club

The AGM closed at 7:55 pm.